Ally Institute highly values the protection of your personal data and respect of your privacy.
We do everything to guarantee your privacy, which is why we treat your personal data with due care.
We strictly comply with the General Data Protection Regulation (“GDPR”), the Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data and other applicable laws and regulations.
This means that we do the following as a matter of course:
- process your personal data in accordance with the purpose for which they were provided. Such purposes and type of personal data are outlined in this Privacy Statement;
- restrict the processing of your personal data to only those data that are needed for the purposes for which they are processed;
- take appropriate technical and administrative measures to guarantee the security of your personal data;
- not pass on any personal data to other parties unless this is necessary to fulfil the purposes for which they were provided;
- ensure that we are familiar with your rights regarding your personal data, that we want to point them out to you and respect them.
Ally Institute, located at Koning Albertlaan 31 in 3320 Hoegaarden, Belgium, is responsible for processing personal data as this is stated in this Privacy Statement.
Our Data Protection Officer (DPO) can be contacted at firstname.lastname@example.org. If you still have any questions after you have read this Privacy Statement, you can contact us at email@example.com. We will gladly help you.
Why do we process personal data?
If you would like one of our Approved Ally's or affiliated career coaches to assist you, we will process your identity data so that he or she can contact you.
If you are being assisted by one of our Approved Ally's and / or Insourcing Catalysts, then we will process additional health data to facilitate your sustainable recovery. Such data may be sensitive, which is why they are treated as a special category.
If you are a Ally Institute client/partner, then we process employees’ personal identity data so that our Approved Ally's or affiliated career coaches can contact them. For the purposes of guaranteeing employees’ privacy, no detailed information is provided to clients/partners unless the respective employee gives his or her explicit consent.
If you are a client, we process the invoicing data to be able to do our invoicing and accounting.
Subject to the legal obligations, we use your data solely for the purpose for which we obtained them.
With whom do we share your personal data?
We collaborate with a number of processors to fulfil the above-mentioned purposes. We conclude a processing agreement with the company processing your data to ensure that these data benefit from the same security and confidentiality levels. Ally Institute remains responsible for such processing. For example, we use a third party for:
- providing our internet environment (web hosting);
- providing and protecting our ICT infrastructure;
- distributing our newsletters;
- taking care of our online payments;
- keeping our accounting;
- providing assistance.
Furthermore, we do not provide other parties with the data that you have given us unless this is required and allowed by law.
Within the framework of scientific studies regarding the efficacy of the reboardingÒ protocol, we guarantee full anonymity of all data, so that it can never be clear who is behind a particular profile.
Cookies or similar techniques that we use
Ally Institute uses only technical, functional and analytical cookies that do not violate your privacy. A cookie is a small text file that is stored on your computer, tablet or smartphone the first time you visit this website.
Cookies contain information such as your language preference, so that you need not enter such information again when you next visit the website. Some cookies see to it that the appearance of a website is graphically correct, whereas other cookies ensure that a website application functions correctly, etc.
Cookies and similar technologies do not allow us to systematically collect data that can identify the users of our website. They help us improve the functioning of our website, respond better to our users’ interests and measure the effectiveness of our website content.
You can clear or block certain cookies through your web browser. Below you will find how you can do this for the most frequently used web browsers:
- Chrome: https://support.google.com/chrome/answer/95647?hl=en
- Firefox: https://support.mozilla.org/en-US/kb/enable-and-disable-cookies-website-preferences
- Safari: https://support.apple.com/en-g... Explorer: https://support.microsoft.com/en-gb/help/17442/windows-internet-explorer-delete-manage-cookies
However, remember that if you clear or do not accept cookies, you will not be able to use (certain parts of) our website at all or to its optimum potential.
Also remember that you cannot adjust all types of cookies in this way. Certain cookies needed for functioning purposes and statistic cookies cannot be adjusted because such cookies are needed to make our website work or to collect general information regarding the way in which our users use our website. The data that we collect through such cookies are always anonymous.
Below you will find a detailed list of cookies that we use on our website:
Description of purpose
Google Analytics is the Google analysis tool that assists website operators to understand how visitors to their website behave. Google Analytics can use a set of cookies to gather information and report statistics on the use of the website, without reporting the visitors’ identity to Google. The most important cookie used by Google Analytics is the '__ga'-cookie. For more information, seehttps://developers.google.com/analytics/devguides/collection/analyticsjs/cookie-usage
WPML cookies are filed when the language on our Website is chosen (_icl_current_language), and when you are redirected from one language to another (_icl_visitor_lang_js). WPML cookies are used to remember your language preference.
How long do we store these data?
Ally Institute does not store your personal data longer than is strictly necessary to fulfil the purposes for which your data were gathered.
How do we secure such data?
We take appropriate technical and administrative measures to protect your personal data against unlawful processing, including:
- any persons providing assistance endorse the ethical code of the Psychologists’ Commission. This code contains strict professional secrecy. See www.compsy.be
- All other persons having access are bound to a confidentiality agreement.
- We apply a user name and password policy on all our systems.
- Sensitive data require multi-factor authentication and secured connection.
- We make the data anonymous and ensure that personal data are encrypted if there is reason to do so.
- We make back-ups of the personal data to be able to restore them in the case of physical or technical incidents.
- We regularly test and evaluate our measures.
What are my rights?
You have the right to view, correct or erase the personal data that we have received from you. You can object to the processing or your personal data (or a part thereof) by us or by one of our processors. We may request you to identify yourself before we can grant the above-mentioned requests.
To exercise your rights, it will suffice to send one simple email to firstname.lastname@example.org
For more info see https://www.gegevensbeschermin... and https://www.compsy.be/nl/de-pl... complaint can be filed by sending an email direct to email@example.com or to the data protection authority (DPA).
Questions and feedback
You can write to the above-mentioned address or send an email to the email address firstname.lastname@example.org for any questions and remarks regarding the website and in connection with this notification.
This policy was last updated on March 27, 2020.